Source: https://sprinto-test.docs-staging.pageloop.ai/data-library/ai-systems/dashboard-actions/configure-ai-systems

# Configure AI Systems

The Configuration section in Sprinto helps administrators customise AI governance workflows across the AI Systems module.

You can configure:

- AI risk auto-scoring
- Risk thresholds and scoring levels
- AI system field ordering
- Custom fields
- Document request settings
- Request email templates
- Questionnaire integrations

These configurations help organisations align AI governance workflows with internal policies and compliance requirements.

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## Navigate to Configuration

To access AI Systems configuration:

1. Log in to the Sprinto dashboard.
2. Navigate to **Data Library**.
3. Select **AI Systems**.
4. Open the **Configuration** tab.

![](/assets/1cbf16267c51-screenshot-2026-05-13-at-12.56.42.png)

The Configuration tab contains governance and workflow settings associated with AI Systems.

---

## AI System Risk Auto-scoring

The AI System Risk Auto-scoring section controls how Sprinto calculates AI system risk levels.

The section displays:

- Configured risk factors
- Risk scoring levels
- Risk thresholds
- Active scoring logic

This helps organisations standardise AI risk evaluations.

---

## Configure AI Risk Scoring

To configure AI risk scoring:

1. Navigate to the **AI System Risk Auto-scoring** section.
2. Click **Manage**.

![](/assets/25d9158be8f2-screenshot-2026-05-13-at-12.57.14.png)

The risk scoring configuration drawer opens.

---

## Configure Risk Factors

Risk factors determine how AI systems are evaluated during risk assessments.

You can:

- Enable or disable risk factors
- Mark risk factors as mandatory
- Edit scoring values
- Configure descriptions
- Add additional values
- Archive values

This helps organisations align risk scoring with internal governance policies.

---

## Edit Risk Factor Values

Each risk factor contains configurable values and associated scores.

To update a value:

1. Open the risk factor.
2. Edit the required value.
3. Update the score or description.
4. Click **Next**.

![](/assets/32896bd0911b-screenshot-2026-05-13-at-12.58.39.png)

Sprinto updates the scoring configuration immediately.

---

## Add New Risk Values

To add a new scoring value:

1. Open the required risk factor.
2. Click **Add risk factor**.

![](/assets/081751ee308d-screenshot-2026-05-13-at-13.00.06.png)

3. Configure the value details.
4. Click **Add** to save the changes.

![](/assets/faf652787bb6-screenshot-2026-05-13-at-13.04.42.png)

This helps organisations support additional AI governance scenarios.

---

## Configure Mandatory Risk Factors

Some risk factors may be required during risk assessments.

To configure mandatory risk factors:

1. Open the required risk factor.
2. Enable or disable the mandatory checkbox.
3. Click **Next** to save the configuration.

Mandatory factors must be scored during AI risk assessments.

---

## Configure Risk Levels

Sprinto supports configurable AI risk levels and score thresholds.

Depending on your configuration, risk levels may include:

- No risk
- Low risk
- Medium risk
- High risk
- Critical risk

---

## Edit Risk Thresholds

To update risk thresholds:

1. Navigate to the risk levels section.
2. Click the **Edit** icon beside the required level.

![](/assets/10129838b2a2-screenshot-2026-05-13-at-13.08.53.png)

3. Update the score range.
4. Click **Save changes**.

![](/assets/8e66ab43902b-screenshot-2026-05-13-at-13.09.51.png)

Sprinto uses these thresholds while calculating AI risk levels.

---

## AI System Field Ordering

The AI System Field Ordering section helps administrators customise the display order of AI system fields.

This helps organisations:

- Prioritise important governance metadata
- Improve form usability
- Standardise data capture workflows

---

## Reorder AI System Fields

To reorder fields:

1. Navigate to the **AI System Field Ordering** section.
2. Click **Manage**.

![](/assets/b79fd00135c5-screenshot-2026-05-13-at-13.10.48.png)

3. Drag and reorder the required fields.
4. Click **Save changes**.

![](/assets/59a599f3b688-screenshot-2026-05-13-at-13.11.40.png)

The updated ordering appears across AI system forms.

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## Configure Custom Fields

Sprinto supports organisation-specific AI governance metadata using custom fields.

The Configuration section provides quick access to custom field management.

### Manage Custom Fields

To manage custom fields:

1. Navigate to the **Custom fields available for AI systems** section.
2. Click **Manage**.

![](/assets/2dc2a0e081a3-screenshot-2026-05-13-at-14.45.35.png)

Sprinto redirects you to the [Custom Fields](/settings/custom-fields) section inside Settings.

---

## Supported Custom Field Types

Sprinto supports multiple custom field types, including:

- Text
- Text area
- Date
- Single-select
- Multi-select
- Number
- Percentage
- User fields
- Attachment fields

These fields can be used to capture organisation-specific governance information.

---

## Configure AI System Document Requests

The AI System Document Request section controls how document requests operate across AI governance workflows.

You can configure:

- Requestable documents
- Email templates
- Notification settings
- Questionnaire mappings

This helps organisations standardise governance evidence collection.

1. Click **Manage**.

![](/assets/cea3810f3ef4-screenshot-2026-05-13-at-14.47.42.png)

---

## Configure Requestable Documents

To configure requestable documents:

1. Navigate to the **Documents for AI systems** section.
2. Click **Manage**.

![](/assets/3f06e27d7473-screenshot-2026-05-13-at-14.49.44.png)

The document configuration drawer opens.

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## Add Custom Document Types

To add a custom document type:

1. Enter the document name.
2. Click **Add**.
3. Click **Save changes**.

![](/assets/fc612b1da1c8-screenshot-2026-05-13-at-14.51.08.png)

The document becomes available during document request workflows.

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## Delete Document Types

To remove a document type:

1. Click the delete icon beside the document.
2. Click **Save changes**.

The document is removed from future request workflows.

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## Configure Document Request Settings

Sprinto supports configurable request workflows for AI governance evidence collection.

To configure request settings:

1. Navigate to the **Document request configuration** section.
2. Click **Manage**.

![](/assets/d1a8dbde9783-screenshot-2026-05-13-at-15.07.23.png)

You can configure:

- Requestable documents
- Linked questionnaires
- Recipients
- CC recipients
- Submission notifications
- Email subject
- Email header
- Email body

---

## Configure Dynamic Variables

Document request templates support dynamic variables.

Examples may include:

- {{vendor\_name}}
- {{internal\_business\_contact}}

These variables help personalise request emails automatically.

---

## Configure Questionnaire Integrations

Questionnaires can be linked directly to document request workflows.

This helps organisations:

- Standardise vendor assessments
- Reuse governance questionnaires
- Automate due diligence workflows
- Maintain consistent governance reviews

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## Save Configuration Changes

After updating the configuration:

1. Click **Save changes** or **Save and close**.

![](/assets/b47a2073cbab-screenshot-2026-05-13-at-15.08.16.png)

Sprinto applies the updated governance configuration across AI Systems workflows.

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## AI Governance Best Practices

When configuring AI governance workflows:

- Periodically review risk scoring criteria
- Align risk thresholds with internal policies
- Keep document requests standardised
- Use custom fields for organisation-specific governance needs
- Review governance workflows regularly
- Maintain consistent questionnaire usage
- Update governance configurations as AI adoption evolves

---

## Related Information

- [AI Systems Overview](/data-library/ai-systems)
- [How AI Systems Work](/data-library/ai-systems/how-ai-systems-work)
- [Assess AI System Risk](/data-library/ai-systems/dashboard-actions/assess-ai-system-risk)
- [Perform AI System Due Diligence](/data-library/ai-systems/dashboard-actions/perform-ai-system-due-diligence)
- [Manage Documents and Security Questionnaires](/data-library/ai-systems/dashboard-actions/manage-documents-and-security-questionnaires)