Review Ingested Data and Entity Records

The Entities section in Sprinto helps you review and manage data imported through ingestion workflows.

Each ingestion workflow stores incoming records as entities. Entity types define how those records are structured and organised inside Sprinto.

You can use the Entities section to:

• Review ingested records
• Create and manage entity types
• Add custom fields
• Configure entity relationships
• Monitor ingestion output
• Review associated checks

Before You Begin

Ensure that:

• An ingestion workflow has already run successfully
• Entity types exist for the workflow
• You have access to the Ingestion module

Open the Entities Section

To review ingested data:

1. Log in to the Sprinto dashboard.
2. Go to Ingestion.
3. Open the Entities tab.

The Entities page displays all available entity types.

Understand Entity Types

An entity type defines how ingested records are structured.

Each entity type acts as a reusable schema that determines:

• Which fields exist
• What type of data is stored
• How records are organised

Examples include:

• Employee
• Incident
• Device
• Repository
• Cloud Account

Each entity type can contain multiple entity records.

Review the Entities Dashboard

The Entities dashboard displays all configured entity types.

Each row typically includes:

Use this page to review ingestion coverage across workflows.

View Entity Records

Each entity type contains individual ingested records.

To review records:

1. Locate the required entity type.
2. Click View Entities.

Sprinto opens the entity details page.

Review Entity Details

The entity details page contains multiple tabs.

Tabs include:

• Details
• Entities
• Monitoring

Each tab provides visibility into different parts of the ingestion output.

Use the Details Tab

The Details tab displays the entity structure.

You can review:

• Entity metadata
• Field definitions
• Field types
• Required fields
• Entity configuration

This helps you understand how incoming records are organised.

Use the Entities Tab

The Entities tab displays all records stored for the selected entity type.

Each row represents one ingested record.

You can review:

• Entity identifiers
• Field values
• Created timestamps
• Updated timestamps
• Source metadata

View an Entity Record

To open an entity record:

1. Open the Entities tab.
2. Locate the required record.
3. Click View next to the entity.

Sprinto opens the entity record details page.

Review Entity Record Information

The entity record page displays:

• Record metadata
• Entity field values
• Source information
• Monitoring visibility
• Raw ingestion data

This helps you validate whether the ingestion workflow processed data correctly.

Review Monitoring Information

The Monitoring tab displays checks associated with the entity type.

You can review:

• Linked checks
• Monitoring status
• Evaluation visibility
• Related monitoring tasks

This helps validate how ingested records participate in monitoring workflows.

Create an Entity Type

Create an entity type when you need a new structure for ingested data.

Add an Entity Type

1. Open the Entities tab.
2. Click Manage Entity.

3. Click Add Entity Type.
4. Enter the entity details.
5. Click Add Entity to save the entity type.

The entity type becomes available immediately.

Configure Entity Fields

Each entity type can include:

• Standard fields
• Custom fields
• Reference fields

Understand Standard Fields

Standard fields are automatically included with every entity type.

Common standard fields include:

Standard fields cannot be removed.

Add Custom Fields

Custom fields allow additional metadata to be stored.

To add a custom field:

1. Open the entity type configuration.
2. Click Add Custom Field.
3. Enter the field details.
4. Save the field.

Supported data types include:

• String
• Boolean
• Long
• Double
• Timestamp
• JSON

You can add multiple custom fields.

Allow User Editing

Enable Allow User Editing when users should be able to manually update entity values.

When enabled, you can also define predefined selectable options.

Use editable fields when:

• Teams need to classify records manually
• Additional operational metadata is required
• Entity values may change outside the ingestion source

Add Reference Fields

Reference fields create relationships between entities.

Use reference fields when one entity depends on another.

Examples include:

• Device → User
• Incident → Asset
• Resource → Organisation

To add a reference field:

1. Open the entity configuration.
2. Click Add Reference Field.
3. Configure the relationship.
4. Save the field.

You can add multiple reference fields.

Edit an Entity Type

Existing entity types can be modified.

To edit an entity type:

1. Open Manage Entity.
2. Select the required entity type.
3. Click Edit.

1. Update the configuration.
2. Save changes.

Understand Entity Relationships

Reference fields help connect ingestion datasets together.

Relationships improve:

• Record visibility
• Workflow context
• Monitoring correlation
• Data organisation

Use relationships only when entities are logically connected.

When to Create Custom Entity Types

Create custom entity types when:

• Existing schemas do not match the ingestion workflow
• External systems contain unique data structures
• Additional workflow visibility is required
• Custom monitoring logic depends on new entity data

Best Practices

Use the following recommendations when working with entity records:

• Use clear entity names
• Keep field structures simple
• Use custom fields only when needed
• Avoid excessive JSON fields
• Review ingested records after workflow execution
• Use reference fields only for meaningful relationships
• Enable user editing only when manual updates are required

Related Topics

• Get Started with Ingestion in Sprinto
• Build and Edit Workflows Using AI Editor
• Run and Debug Ingestion Workflows
• Create and Manage Webhooks
• Edit Workflows Using YAML Editor